Our Offices & Partners Abroad

For detailed information please click on the offices and cultural centres below. For further information on the headquarters in Zurich please go to: www.prohelvetia.ch

Job Ad

We are hiring! Finance and Office Administrator

(Part-time, 80% of FT) based in Johannesburg

Pro Helvetia Johannesburg is the Southern African office of Pro Helvetia, the Swiss Arts Council.  We facilitate the presentation of Swiss contemporary arts practice in the Southern African region, and artistic exchange and collaboration between Switzerland and Southern Africa. We also provide strategic support to the development of artistic networks, mobility and collaboration within Southern Africa, through a cooperation agreement with the Swiss Agency for Development and Cooperation (SDC).

You will be responsible for all aspects of the daily financial operations of the Johannesburg office, including the management of the office environment and the routing of external inquiries and requests for information. Under the direction of the Head of the Johannesburg office and working with a small close-knit team, your role involves the maintenance of all necessary and appropriate records, files and processes to ensure the smooth and compliant financial operation of the organisation, with a strong focus on accuracy and transparency.

Key Responsibilities:

  • Maintaining a system of accounts, and weekly payments and record-keeping relating to operational, HR and programmatic expenditure
  • Input into the development and monitoring of operational and HR budgets, and the preparation of reports, forecasts and summaries related to expenditure
  • Liaison with organisational auditors, legal and financial service providers on all matters relating to payroll, tax, our annual audit and maintaining compliance with all statutory obligations under South African law
  • Maintaining an orderly, efficient and pleasant office environment that supports the work of the organisation (office infrastructure, IT, telecommunications, stationery, equipment and technical services)
  • Refer incoming telephonic and electronic inquiries to relevant staff


  • Instinct for detail, accuracy and organisation combined with ability to work flexibly and responsively
  • Extensive experience in managing an electronic system of accounts
  • Ability to work under pressure and to deadline
  • Relevant undergraduate degree/diploma in financial administration/accounting/book-keeping (or equivalent experience/training)
  • At least 3 years relevant work experience in managing the accounts of a small organisation/s or private foundation/s (ideally non-profit)
  • Strong interpersonal skills and ability to work effectively in a small team context
  • Additional regional language/s (Swahili, French, Portuguese, etc) an advantage

Cost to Company: c. R240 000 per annum, including benefits.

Please submit a motivation letter of no more than 300 words explaining how your skills and experience would prepare you for the role, together with a comprehensive CV and two letters of reference. The successful candidate should ideally be available to start in January 2019.

Deadline for application: November 16 2018

Email submissions to: jgaylard@prohelvetia.org.za (if you do not receive a confirmation of receipt within 24 hours call 011 403 1880)